Digital Visibility Tools and Techniques

It’s not fun to have to track people down or be tracked down. Increasing digital visibility among your remote or blended team boosts productivity and reduces stress. With a bit of structure and accountability to digital transparency, your team will thrive.

According to our blended workforce poll, a whopping 75.9% of respondents are now working remotely at least some of the time (55.2% of respondents are working at home only, while 20.7% are working at home and in the office). That’s why it’s so important to consider the structures and tools available to help your remote and blended team succeed!

Business Communication Platform

Visibility into projects can greatly decrease errors and communication breakdowns. Does your team use something like Slack or Microsoft Teams to share information about clients or projects? If not, it’s worth investigating.

At Vivo Team, we share what our priorities are for the day in a Slack channel called daily updates. This can also be accomplished in a quick huddle. Our norm is to set ourselves to “away” if we need to be away from our computer to save our team members the hunt. 

File Sharing

If you are sick or on vacation or even unavailable because of meetings, do you have a way to access shared files that your team members are working on? This again can be a huge productivity stuck point for remote teams. Whether it’s an intranet or Google Workspace (formally G-Suite), there are lots of options for increasing file sharing capacities within a team.

At Vivo Team, we have a carefully organized file system in Google Workspace for project files, documents, spread sheets and more that the entire team can access.

Shared Calendars

If you are working on a remote team, there is a good chance that it will be time-consuming to book a team meeting. By sharing calendars, this time can be greatly decreased. It might be that you only show business times, but that in itself is a huge time-saving.

At Vivo Team, we are able to access all team members calendars so we can easily see when people are available for meetings. Our norm is, if the time is open in my calendar I am available for a meeting. We are able to book team or project meetings without sending a single email!

Popular Tools

Our poll indicated that the most used tools are Zoom (69%), Microsoft Teams (48.3%), Google Meet (27.6%) and Slack (20.7%). However, it’s less important what the tool is, the agreement is what is important. If you are in a smaller company who doesn’t have a business communication platform, the team can instead agree to share information in other ways, such as via email or through a huddle.

Has your remote team worked out ways to increase your digital visibility? If not, there’s an opportunity here – establish your norms today and stay accountable!

Virtual Meeting Tools

9 Tips for Running a Virtual MeetingEffective Virtual Meeting Norms

Suddenly, some or all of your teams are working remotely—many of whom are not experienced doing so! What now?

By agreeing to a set of meeting behaviours, teams increase productivity and engagement significantly. Just because it’s obvious to you doesn’t mean it is to everyone. Get your team on the same page! Here is a video and handout for you to share with your team:




The D.O.S.E. The D.O.S.E.

Effectively connect with and be accountable to your team and projects by introducing a D.O.S.E. (Direct Ongoing Swift Encounter)

Efficiently keep everyone on your team in the loop with this tactical, 10-12 minute meet up designed to share information, clarify stuck points, celebrate small wins, and get clear on priorities. Try bi-weekly to start and increase frequency if necessary.

Here is a handout for you to share with your team:



The Secret to Successful Team MeetingsSuccessful Meetings

Appreciations, difficulties, and final statements is a technique we use to close down every meeting.

It’s really important to encourage everyone to have a voice and employees, managers and leaders should all participate. Why? Everyone gets the opportunity to say something at the end of the meeting, people can give and receive immediate feedback, everyone has an understanding of how that meeting went, and more. Here is a handout for your team:


How to Shine Online!How to Shine Online

More energy, more engagement, and more active listening.  

You can shine online! Whether you are a team member, manager or leader, use these guidelines to meaningfully show up for, participate in, or lead your virtual meetings. Here’s a handout to share with your team:


What Are People Analytics in L&D?

73% of respondents said people analytics will be a major priority for their company over the next 5 years. (2020 Global Talent Trends Report, LinkedIn)

Vivo Team Vital Statistics Report

People analytics, also referred to as talent or HR analytics, can be broadly defined as a data-driven method of studying people at work – from processes and functions to challenges and opportunities – and using that data to make better decisions and ultimately achieving your business goals.

Focusing specifically on L&D (learning and development), the power of people analytics can be harnessed to analyze how teams and leaders are performing. By gathering the right data you can diagnose, analyze, predict, and prescribe solutions for increasing leader and team efficiency and satisfaction.

Stakeholders, executives, and boards are increasingly relying on data to demonstrate how intangible assets drive business results. People analytics in L&D can be used to clearly demonstrate how human interactions affect behaviors, ROI in dollars, engagement, and productivity.


What to know more? Check out Dr. Jim Sellner’s article:

Four Things You Need to Know About People Analytics in L&D >